Program and Internship Coordinator / Координатор программ и практики

Описание вакансии

CVs are accepted in English only.

School of Computer Science and Artificial Intelligence is looking for applicants to the following position:

Job Title: SCSAI Program and Internship Coordinator

Division: School of Computer Science and Artificial Intelligence

Position reports to: Dean of the School of Computer Science and AI

Job Purpose Summary:

Responsibilities include providing academic and administrative support for the departments within the School of Computer Science and Artificial Intelligence, establishing and developing partnerships, preparing contracts, brochures, and other necessary materials, and handling all academic and administrative matters related to educational programs, internships, and practical training.

The Program and Internship Coordinator will be the primary contact person for students and the School community. The coordinator plans, coordinates, and implements student outreach, student advising in direct coordination with department chairs and faculty, student recruitment, student orientation sessions, oversight and training of student assistants and interns, workshops and orientation activities, student referrals to relevant services, information collection and analysis of student performance, and other related activities.

The coordinator works with stakeholders involved in various internship and practical training programs of the School, including internship programs in government organizations.

The coordinator also participates in the administrative coordination of processes related to the establishment and licensing of new educational programs, as well as the submission and updating of information on educational programs in relevant state registers and information systems in accordance with the requirements of the Ministry of Science and Higher Education of the Republic of Kazakhstan.

The job requires excellent organizational and planning skills and in-depth knowledge of academic policies, regulations, rules, and the curricula of the different educational programs.

Key Responsibilities and Duties:

• Works closely with the department chairs.
• Advises students on academic matters, including changes of educational program, selection of majors and minors, exchange programs, transfer between institutions, internship placement opportunities, registration procedures, and study planning.
• Prepares the schedule in close cooperation with the Dean and department chairs and uploads the schedule to the registration system.
• Consults with the Dean and department chairs on changes to courses and educational programs, course scheduling, and graduation requirements.
• Coordinates the preparation, compilation, and processing of documents required for the licensing and establishment of new educational programs, including Master’s and Doctoral programs, as well as the submission and updating of information on educational programs in relevant state registers and information systems in accordance with the requirements of the Ministry of Science and Higher Education of the Republic of Kazakhstan.
• Prepares minutes as requested.
• Exchanges information regarding School programs and services, as well as other relevant information, with University offices and organizations, students, and the general public.
• Makes presentations as requested.
• Plans and conducts workshops and orientation activities as requested.
• Coordinates logistics, establishes timelines, prepares required materials, arranges online support, facilities, publicity, and other program and event needs.
• Collects and compiles statistical, financial, academic, and other data for regular and special reports to track student profiles and participation, student follow-up, retention and transfer rates, program evaluation criteria, scholarship availability and deadlines, and other relevant information.
• Coordinates and administers student intakes in cooperation with the Admissions Office.
• Prepares service contracts and other necessary documents for adjunct faculty of the departments.
• Establishes contacts with potential host organizations for student internships, and maintains and develops relationships with these organizations.
• Ensures that contracts and other legal documents necessary for internships are signed by authorized representatives of host organizations.
• Performs duties during student internships in government organizations, if necessary.
• Organizes the selection process for students for academic internships, if necessary.
• Prepares information and presentation materials, as well as program brochures, for distribution by student interns to interested organizations and individuals.
• Prepares a general informational brochure for the School of Computer Science and Artificial Intelligence.
• Advises students on organizational matters related to internships.
• Participates in the organization of joint projects with host organizations.
• Ensures the proper preparation of internship documents in accordance with the requirements of the Ministry of Science and Higher Education of the Republic of Kazakhstan.
• Performs other related duties as assigned by the Dean.

Minimum Qualifications:

• Bachelor’s or Master’s degree in Computer Science, Information Systems, Natural Sciences, or a related field from a recognized university;
• At least one year of experience in higher-education administration, academic advising, program coordination, or another relevant field;
• Strong leadership, organizational, planning, and time-management skills;
• Strong interpersonal communication skills with diverse groups, including staff, students, parents, and faculty;
• Excellent written and oral communication skills in English and Russian; knowledge of Kazakh is an advantage;
• Ability to coordinate and direct the work of others, where required;
• Experience using spreadsheets, charts, and a variety of computer software to collect, analyze, format, and present statistical and administrative data and reports;
• Creative, strategic, and analytical thinking with the ability to manage multiple tasks and projects;
• Good computer skills and proficiency in standard office software;
• Punctual, flexible, responsible, accurate, confidential, and customer-oriented.

Desirable Qualifications:

• Familiarity with different credit systems of higher education and transfer-credit procedures;
• Previous administrative experience at a higher education institution, preferably in a program related to Computer Science, Information Systems, Natural Sciences, or a related field.

Deadline for submission of applications/resumes is October 1, 2026 inclusive or open until filled.

Please indicate your salary expectations in KZT, net monthly.

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